THE CONSTITUTION OF THE TANZANIA
FORESTRY STUDENTS’ ASSOCIATION (TFSA) OF 2012
(Made under Article 47-(1) of the
Sokoine University of Agriculture Charter, 2007)
PREAMBLE
WHEREAS students
studying Bachelor of Science forestry, are the future professionals toward establishing,
sustaining, managing and utilizing forest resources.
WHEREAS these
duties could only be successfully achieved by the unit and solidarity imparted
at students’ level under the common forestry students’ organization, founded
under democratic principles.
AND WHEREAS
students of Bsc. Forestry believe and understand that the Sokoine university of
Agriculture provide for establishment of other students’ organizations as
stipulated in Sokoine university of Agriculture charter, 2007
NOW THEREFORE,
students of Bachelor of Science, forestry have found their Association, the
Tanzania forestry students’ association through which forestry interests will
be promoted together with improving relationship with similar existing
associations and or club within and or outside the Sokoine University of
Agriculture.
VISION
To be among the communities emphasizing on
trees for conservation for health world
MISSION
TFSA
shall engage into awareness creation activities to students and community
around, about importance of forestry sector in conservation for health world.
Also TFSA shall participate into forestry
activities, for sustainability of forests.
INTERPRETATION
AGM, means Annual General
Meeting
Associate member, means a
person with limited or subordinate membership of an Association
Association, means Tanzania
Forestry Students’ Association (TFSA)
OGM, means Ordinary General
Meeting
SUASO, means Sokoine
University of Agriculture Students’ organization
1.
NAME
1.1. The
name of the charitable Association shall be “The Tanzania Forestry Students’
Association” here in after referred shortly as TFSA
2.
OBJECTIVE OF
THE ASSOCIATION
2.1. To
promote and encourage an interest in the conservation and management of Forests within and outside the Sokoine University of
Agriculture.
2.2. To
collect and disseminate information relating to Forestry through
a) Publication
e.g. newsletter, leaflets etc.
b)
Invite guest speakers.
2.3 To
form forum for all Forestry students in the Sokoine University of Agriculture.
2.4 To
promote and encourage association and or club within and or outside the Sokoine
University of Agriculture to mutually benefiting the Forest Conservation,
education, research and management.
2.5 To
liaise with similar existing association and or club within and or Outside the
Sokoine University of Agriculture to mutually benefiting the Forest Conservation,
education, research and management.
3.
ASSOCIATION
ACTIVITIES
These activities shall be as
follows:
3.1 Engage in
fund raising activities that the association may deem fit.
3.2 Organize
Forestry study and tours to members to areas such as Museums, Herbariums, Botanical
gardens and Nature Reserves in order to learn, to identify specimens,
organisms, plants or read more information.
3.3 Participate
in National tree planting day, meeting, seminars, workshop or conference so
that to exchange ideas and information.
3.4 To engage
in Forestry extension education through video shows, slide shows, exhibitions,
and publications.
3.5 Engage in
preparation and sales of professional materials e.g. pens, t-shirts, caps with
Associational emblem
4.
STATUS AND
REGISTERED OFFICE OF THE ASSOCIATION.
4.1 The
registered office shall be in the campuses of Sokoine University of Agriculture
4.2 The
Association shall be non-profit Forestry Students’ professional organization,
under Sokoine University of Agriculture students’ organization (SUASO) pursuant
to Act NO.6 of 1984.
4.3 The
Association shall be managed by the executive committee (EC) in accordance with
provision of this constitution and the written laws of the United Republic of
Tanzania.
5.
ASSOCIATION
MEMBERSHIP
5.1 Eligible
member is to all Forestry students at Sokoine University of Agriculture, and
other related certificate or college institutions.
5.2 A
membership is also open to former member (Associate member).
6.
PRIVILEGES
6.1 All full
members shall be entitled to the following:
a) Vote
at general meetings.
b) Be
present and participate in association’s activities.
c) Hold
office in the association when elected
d) Receive
at free or at a cost some copies of publication of the association.
e) Be
elected as leader
6.2. Associates
member shall be entitled to privileges described in 6.1 except to vote or to be
voted
7.
LIABILITY OF
FULL MEMBERSHIP
7.1. Full
members shall subscribe to the association’s fund annually at such times and according
to the rate at the AGM shall set from time to time
7.2. Any
member shall not be in arrears for the current year for one month and shall
cease to be entitled to privilege under section (6.1) above until payment is
done.
7.3. All
members at liberty are able to contribute to exigencies as asked by the
association’s officers or EC.
8. CESSATION OF MEMBERSHIP
Any member
shall cease to be a member of the Association in the event of any of the
following:
8.1. Death
8.2. Discontinued
from studies
8.3. Dismissal
from the University or the Association by the EC and approved later by AGM or
OGM
8.4. Resignation
9.
FINANCIAL
SOURCES
Finance of the association shall
depend upon the following sources.
9.1. Membership
fee from its members
9.2. Voluntary
donation from individual, companies, local and foreign donors
9.3. Income
generated from its activities, projects of the association
9.4. Fund
rising of the association
9.5. Grants-requested
from funding organization to projects.
10.
OFFICE
BEARERS
10.1. The
association through annual general meeting shall elect the following leaders.
a)
Chairperson
b)
Vice Chairperson
c)
General Secretary
d)
Deputy General Secretary
e)
Treasurer
f)
Deputy Treasurer
g)
Communication/information officer
h)
International relation officer
10.2. The
officers can hold office for two consecutive years and shall not hold the same
office for more than two consecutive terms.
10.3. Election
of position in 10.1 above shall be in the following conditions.
a)
If the chairperson is from 4th semester,
then secretary general shall be from 2nd semester or vise versa
b)
The remaining posts (10.1 above) shall be free to any
member in irrespective of any year of study.
c)
The election shall be held in 2nd semester
of particular academic year.
10.4. Duties
of the officers
a) Chairperson
i.
Shall preside at meetings and shall have a casting
vote.
ii.
Shall convene special and emergency meetings on deemed
necessary
iii.
Shall be main spokesman of the association
iv.
Shall be one of the signatories
b) Vice-chairperson
i.
Shall assume the duties of the chairperson in his/her
absence
ii.
Shall assist duties of the chairperson
c) General
Secretary
i.
Shall deal with all the correspondence of the
association
ii.
Shall keep records of all activities of the association
iii.
Shall give a full report on the association at the
Annual General Meeting
iv.
Shall be responsible for convening meetings
v.
Shall be one of the signatories
vi.
Shall attend and keep the records of all the meeting
d)
Deputy General Secretary
i.
Shall assume all duties of the General secretary in
his/her absence
ii.
Shall assist the duties of the General secretary
e) Treasurer
i.
Shall be responsible for the proper accounting of all
members belonging to the association.
ii.
Shall together with one or two other signatories sign
and issue all cheque
iii.
Shall keep accounts records of Association activities
iv.
Shall give a full report on the association accounts at
the Annual General Meeting
v.
Shall be responsible for the orderly procurement of
goods and services and the daily recording of receipts and expenditures.
f) Deputy
Treasurer
i.
Shall assume all duties of the treasure in his/her
absence
ii.
Shall assist the duties of the treasurer
g)
Communication/information officer
i.
Shall seek, provide and publish information about an
association in accordance to the association regulations
ii.
Shall be communicating with the General Secretary in
information relating issues
h)
International relation officer
i.
Shall seek, link and establish relationship with other
related international Associations.
ii.
Shall seek for sponsors
iii.
Shall be communicating with the General Secretary in
information relating issues
11.
THE EXECUTIVE
COMMITTEE
11.1. Shall
comprise of the following
a)
Officers (sect. 10.1 above)
b)
Nine representatives, three elected from each
respective semester, one of whom shall be a woman and one disabled student.
11.2. Neither
officer nor member of EC shall receive any remuneration but shall be entitled
to repayment of any financial outlays incurred by them in the performance of
their duties.
11.3. The
executive committee member shall cease to hold office, if she/he does not
attend without reasonable causes for two consecutive meetings of the EC. The EC
shall co opt another member who will be confirmed during either AGM or OGM
12.
FUNCTION
OF THE EXECUTIVE COMMITTEE
12.1. Plan
policies of the association capable of realizing the outlined objectives
12.2. Plan
for holding meeting, seminars, workshops, or association activities relating
the objectives
12.3. Approval
the budget and its final accounts
12.4. Plan
for collecting donations, grants, endowments from individuals, establishment’s
donors, institutions etc.
12.5. Open
and maintaining in the name of the association Bank Account(s) at such bank(s)
as they shall decide and pay or cause to be paid any monies of the Association
funds to the credit or deposit with any bank(s) and mandates thereof.
12.6. To
recommend a patron for the Association at AGM or OGM
12.7. To
pass resolutions and make decision on urgent matters and such matters which
later shall be rectified either in AGM or OGM
12.8. To
do all such lawful things or shall further confine to the objectives of the
association
12.9. EC
shall be required to hold at least four (4) meetings annually. Its quorum shall
be ¾ of its members
13.
MEETINGS
OF THE ASSOCIATION
13.1. Annual
General Meeting done once per academic year.
13.2. Ordinary
General Meeting. This will be called by the Secretary General to discuss the
internal affairs of the association after consultation with chairperson
13.3. Extra
Ordinary General meeting- This shall be called by either
a)
The Secretary General
b)
On instruction of the EC
c)
On instruction of the Chairperson
d) Or
request to the Chairperson by five members of the EC or at least fifty (50)
voting members
13.4. All
meetings of the association shall be presided by the chairperson or in his/her
absence the vice-chairperson or in case if both are absent the meeting may appoint
to preside.
14.
CONSTITUTIONAL
AMENDMENTS
14.1. A
petition of at least five members or any officer shall propose
14.2. The
proposed amendments shall be submitted to the secretary general in writings and
shall be considered by the EC before being tabled at either AGM or OGM
14.3. The
amendments shall be approved at least 2/3 of the voting members present at
either AGM or OGM
15.
FINANCIAL
REGULATIONS
15.1. Any person
liable to a loss of property of the Association shall be charged before EC
where either of the following disciplinary measures shall be taken:-
a)
Compensation of the lost property
b)
Compensation of the lost property and suspension not
more than 3 months
c)
Compensation of the lost property and cessation of
membership
15.2. In
case of he/she refuses the summons of the EC shall be charged under (15.1 c)
15.3. In
case failure of 15.1 or 15.2 he/she shall be charged under university and
national laws consecutively.
16.
COMMON
SEAL
16.1. Common
seal of the Association shall bear the following inscription “Tanzania Forestry
Students’ Association”
16.2. The
common seal will only be fixed to documents in the presence of the following:
Adopted
this……………day of…………….2012
Chairperson………………………………………Signature……………………….
Secretary
General……………………………….. Signature……………………….
Three
members: 1………………………………..Signature……………………….
2……………………………….Signature……………………….
3……………………………… Signature……………………….
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